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Work with calendars in Project.MS Project: How to Allow Weekend Work for Just One Task |
Microsoft project 2013 change saturday to working day free.Bill Gates
Go to File tab and click Options. In project management terminology, resources are required to carry out the project tasks. They can be people, equipment, facilities, funding, or anything except labor required for the completion of a project task. Optimum Resource Scheduling is the key to successful project management. Travel expenses, food expenses, etc. For example, paint being used while painting a wall.
People resources will have limited work hours, say 6, 8 or 12 hours. Equipment resources have different working capacities of 2, 8 or 24 hours and could have maintenance breaks as well.
Also note, that it is possible multiple people resources might be using one equipment resource, or one equipment might be accomplishing multiple tasks. Max Units field represents the maximum capacity of a resource to work on assigned tasks.
The resource is available full-time on each workday. If a resource does not represent an individual person but a job function, where a group of people with the same skill set can work on the task, we can enter larger Max Units to represent the number of people in the group.
Units would mean you expect the resource capacity to be lower than a full-time resource. You can enter standard rates and costs per use for work and material resources. You can also enter overtime rates for work resources. Standard rates are calculated on per hour basis. Costs per use on the other hand are costs that do not vary with task. Cost per use is a set fee used up to complete a task. Like paint being used while painting a wall. People resources will have limited work hours say 6, 8 or 12 hours.
Equipment resources can have different working capacities of 2, 8 or 24 hours and could have maintenance breaks as well. Also note that it is possible multiple people resources might be using one equipment resource, or one equipment might be accomplishing multiple tasks. Cost resources do not use pay rates. Remember cost per use and cost resources are two different things. Cost resources are financial cost associated with a task, like travel expenses, food expenses, etc.
The cost value of cost resource is only assigned when you assign cost resource to a task. You can then see the cost per resource and cost per task as well as costs rolled up to summary tasks and the entire plan. MS Project will not automatically apply overtime calculations. In the following example, the resource Rasmus is left at zero. Hovering over it will make the note appear.
You can use a cost resource to represent a financial cost associated with a task in a plan. Examples of cost resources are travel, food, entertainment and training. So it is obvious that cost resources do no work on a task and do not affect scheduling of a task.
Once the task and resource list are complete, resources need to be assigned to tasks in order to work on them. With MS Project you can track task progress, resource and tasks costs.
After assigning resources to tasks you can view the cost, duration and work required for the plan to complete. In the Gantt Chart view, you can also look at the project summary task, to note the duration, start and finish dates of the plan.
In the following example, Assign Resources is the project summary task identified as Task 0. Cost for each task gets rolled up into summary tasks, and then ultimately to project summary task. Once your project plan is ready in MS Project, it becomes essential for a project manager to measure the actuals in terms of work completed, resources used and costs incurred and to revise and change information about tasks and resources due to any changes to the plans.
A Project Manager should not assume that everything is progressing according to plan and should always keep track of each task. Resistance to formal tracking of project management data is normal.
You can overcome resistance to tracking by explaining your expectations, explaining the benefits of tracking, and training people to track the task themselves. To evaluate project performance you need to create a baseline against which you will compare the progress. One needs to save the baseline, once a plan is fully developed. Of course, due to rolling wave planning or progressive elaboration needed to manage projects one can always add new tasks, resources, constraints and costs to the plan.
Also note, it makes sense to save the baseline before entering any actual values such as percentage of task completion. These multiple baselines seem contrary to the definition of baseline.
You are preparing for a risk event. You want to develop separate baseline plans for risk response and recovery. You are accommodating a big change request, you might still want to keep the original plan for future reference when communicating with a stakeholder.
As time and work progresses on a project, you might need to change the baseline as well. This does not affect the baseline values for other tasks or resource baseline values in the plan.
You can save up to 11 baselines in a single plan. The first one is called Baseline, and the rest are Baseline 1 through Baseline It can be used as a project marker. It is visually easy to see how off-track or on-track the project progress is.
Because it only specifies dates, it is simple, clear and easy information. If all tasks have started and are finished as scheduled, you can record this in the Update Project dialog box.
But sometimes this approach might be fine when the actual work and cost values generated are close enough to your baseline schedule. Check marks will appear in the indicators column for tasks that have been completed. On the right in the Chart portion, progress bars are generated in the Gantt bars of each task.
Click on Task you want to update. For this task, initial scheduled Work was 16 hours, because 24 hours is greater. In the example, a Baseline is saved, because the Baseline does not change and is used as a comparison. One does not have to finish collecting survey responses before starting the tabulation.
In this relationship,. Under Lag heading column, enter the lag in terms of hours, days, weeks, or years. You can also apply lag or lead as a percentage. As Soon As Possible means the task starts as soon as the project starts, if there are no dependencies that would delay it. So, no fixed start or end dates are imposed by this constraint type, but of course predecessor and successor dependencies are maintained. If you use Tasks Constraints, you limit your scheduling flexibility, where MS Project will fix a particular start or finish date of the task according to the constraint.
It is a better idea to use a Deadline Date which has no effect on the scheduling of a task or summary task. MS Project will alert you with a red exclamation symbol in the indicators column, if the scheduled completion of the task exceeds its deadline date. Enter the cost under the Fixed Cost column for the task of interest.
Status meetings, status reports, inspection dates can recur with a particular frequency. In MS Project , you can specify recurring tasks without having to assign tasks each time separately. You can also assign resources to these task. You can also choose a specific time for the task to start as well. You can add time value in the Start box for Recurring Task Information dialog box to change this.
In the following figure, start time of AM is entered. Critical Path is the succession of connected tasks that will take the longest to complete. Critical path can be a single sequence of tasks a single critical path or there can be more than 1 critical paths for a single project. While schedule changes are made, it is also likely that the critical path will change from time to time.
One needs to always focus on the Critical Path first, when one wants to apply fast-tracking or crashing to shorten the project duration. All task bars in the critical path, in the Gantt Chart View on the right, will turn Red in color. Gantt Chart View displays some limited resource information, as shown in the following screenshot.
It summarizes whether there may be a problem by the red over allocated icon in the indicator column. The Resource Usage view displays resources and all tasks assigned to them underneath the Resource Name. The left-hand side of the screen lists the Resources and the Task Names together with columns of total information for the resource or assignment. The right-hand side shows a time-phased view. One would need to either change the scope reduce the amount of work , assign more resources, or accept a longer schedule to resolve overallocation.
By changing its lead or lag time when the resource has more tasks assigned than can be completed during a given time period. If you add delay that is less than or equal to the amount of slack on the task, you will not affect the finish date of the project.
You can also right-click on the Time-phased grid in the right hand side window to display amount of overallocation by switching on overallocation. Now you can reduce the assigned hours. In the following example, 8-hour assignment is reduced to 4-hour assignments. You will also notice a new icon in the indicator column to let you know that the assignment work has been edited. You can decrease task duration if no actual work has been entered to reduce the amount of work required of the resource, who is assigned to complete the task.
If actual work has been recorded, you must manually reduce the remaining work on the task. If resources are overallocated you can use resource-leveling feature in MS Project It works by either splitting tasks or by adding delay to tasks to ensure the resource is not overloaded.
Leveling can delay the individual task finish dates and even the project finish date. Project does not change who is assigned to each task, total work, or assignment unit values. Project first delays tasks to use up any available slack. Once the slack becomes zero, MS Project makes changes according to priorities, dependency relationships and task constraints such as a Finish No Later Than constraint.
You can enter value between 1 and , according to the amount of control you like in the leveling process. A priority level of will ensure MS Project does not level a particular task.
There are however ways in which the project calendar can be changed to suit a project undertaking work 7-days a week. The use of Microsoft Project click for more guides is therefore appropriate for projects with both types of calendar. It is simply a matter of understanding how the project calendar can be changed. Below I have outlined the steps required to set up a 7-day working calendar within Project, including illustrative images in order to assist you.
Press OK. Step It is also important to ensure the project timescale is working to the correct calendar. It may be the case that it is not necessary for your entire project to use calendar days but instead requires the usual weekday schedule with the addition of specific tasks taking place over the weekend.
This is a common requirement of projects and therefore it is important to know how to use Project to reflect this. For the purpose of this guide, I am using the project example of tiling a wall. However your project working days may differ from this. We will look to change the calendar to include Saturday as a working day.
For example, select Saturday from the list of days, choose the Set day s to these specific working times option and enter the working times in the boxes provided. After adding Saturday as a working day we should consider clicking the Options button in the Change Working Time dialog box, and changing the Hours per week setting to This is important because otherwise if you type a task duration in as 1 week, Project would calculate that the task will take 40 hours to complete.
This is inaccurate as we work a 6 day week of 48 hours. Nonworking days on the project should be added to the calendar to ensure that tasks are scheduled as accurately as possible.
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